Time Clock Software: The Tool That Every Entrepreneur Needs

In a day and age where new technology is being released what seems like every day, it can feel pretty impossible to keep up with it all, especially when you’re an entrepreneur who’s always looking to stay up-to-date with the latest tech. That being said, we’re not complaining—business technology is improving our work lives like never before, and from boosting productivity to heightening profits, the right technology can make a big difference for businesses of any size and industry. 

Of course, some forms of business tech are more exciting than others; after all, it can’t all be laser beams and robots. But, sometimes, it’s the little things that can save you the most time and money, like time clock software.

Not only is timekeeping one of the more mundane tasks that business owners have to deal with, but it can also get fairly complex—which means that it requires a lot of focus to avoid costly mistakes on your payroll. This is where time clock software comes in: By automating your method of time tracking, you can streamline your business in more ways than one. Keep reading to see what we mean. 

So, What Is Time Clock Software?

Simply put, time clock software is a cloud-based timekeeping platform that allows your employees to clock in and out from any Internet-connected device. This means that you shouldn’t have to buy or install any new equipment to use the software and that your employees will be able to access their employee portal at home as well as at work. 

Don’t worry—you can customize the settings so that no one is logging hours when they’re not at work, but either way, your employees will still be able to view their timesheets from their personal smartphone or laptop.

One of the major benefits of time clock software is how flexible it is, meaning that you can personalize the software to suit your business and its individual needs. For instance, most software providers offer several different methods of clocking in and out, like entering a username and password, scanning a QR code, or even taking a photo to be verified using facial recognition. 

Versatility & Additional Features

In addition to being flexible, time clock software is incredibly versatile. And, while it might have started out as a virtual time clock, the software has evolved far beyond that. These are just a few of the additional features that most time clock software providers now offer. 

Scheduling

Scheduling is another administrative task that’s time-consuming yet unavoidable, and because timekeeping and scheduling are so closely related, most software providers have incorporated a scheduling tool into their services. Color-coding, drop-and-drop functionality, and scheduling templates are all aspects of scheduling software that make it such a valuable addition to time clock software. 

GPS Tracking

If you have multiple offices or travel from jobsite to jobsite, then you’ve probably found yourself wondering—at some point, at least—if your employees are all actually where they say they are. With time clock software, you can track your employees in real time to ensure that everyone is at the right location, whether you view all of your employees’ coordinates on a single dashboard or check in on them on an employee-by-employee basis. 

Automated Reporting

One of the best ways to improve your company is by keeping organized, detailed records. But, again, this can eat away at precious time—not to mention much-needed resources that could be directed elsewhere. Time clock software can make the record-keeping process quick, easier, and more convenient with just a few clicks of a button by generating reports automatically. Hour summaries, pay-period information, and in-out activity are only a couple of examples of the data that you can include on your employee reports, which you can then export and download in PDF or spreadsheet form. 

Integrations

Another defining benefit of time clock software is its ability to be integrated with other types of business software, like the ones that you use to do payroll, billing, and other administrative task work. By integrating your time clock software with these other programs, you can save even more time and further minimize the number of mistakes that occur when you’re processing paperwork. 

Take Your Business to the Next Level with Time Clock Software

In a world where business is becoming increasingly digitized, having the right technology for your company can be a total game-changer—and time clock software is a tool that you can’t afford not to have. Better accuracy, faster clocking in and out, and more security are all huge sales points when it comes to time clock software, and as you can see, that’s just the beginning. Plus, time clock software doesn’t just make life easier for employers; it’s also more convenient for employees. And, after all, isn’t that the idea behind technology in the first place?